How To Refill and Replace HP Printer Toner Cartridge

Trust is important when it comes to ink and HP Printer toner cartridges. HP ink and toner supplies use advanced chemical formulations to produce vibrant colors and sharp text, ensuring that all of your papers seem professional. They also come with the guarantee that they will perform flawlessly with your compatible HP printer model. 

Why should you use HP ink and toner? 

When it comes to replacing ink or toner for your HP printer, using brand-coordinating cartridges has several advantages. HP toner and ink will keep your print quality consistent, resulting in fewer reprints and, ultimately, less waste. Consider HP as a leading brand in printers and cartridges for their:

  • Quality – HP inks are known for dependably producing high-quality documents, photographs, and other media.
  • Sustainability – Take advantage of HP’s free and simple cartridge recycling program, which uses recycled materials in manufacturing.
  • Indoor Air Quality – Because they fulfill strict eco-label emissions guidelines, HP toner and HP ink are known for their odourless and low-emission printing.   

Which HP cartridges should I use?

You may encounter several issues when using non-manufacturer toner brands, including poor print quality, more reprints, fewer quality prints, poor dependability, printer damage, printer downtime, and more printer servicing. As a result, we recommend using HP toner and ink with HP printers. HP toners and inks are specifically engineered to give superior quality and consistency when printing from HP printers that are compatible with them. The type of cartridge your printer requires can be found in the unit’s manual, or you can visit and put your model number into our Ink & Toner Finder, and we’ll show you exactly which ones fit your machine.   

Additional variables concern the amount of ink and toner used. While page yield varies depending on coverage, paper size, and pages per job, it shows the projected number of pages you can print from a single cartridge at 5% coverage. Choose from the following options: 

  • Standard – A normal single ink or toner cartridge.
  • Multi Packs  – Several regular cartridges grouped for savings and to reduce shopping frequency.
  • High Yield – Cartridges contain more toner or ink than conventional cartridges, allowing for less frequent replacement.  

Shop Staples’ selection of HP Smart Tank printers for high capacity and refillable ink tank printing and get up to two years’ worth of ink with your initial purchase. Try our HP Instant Ink membership, available at Staples, for better rewards and easy refills.   

How to Refill HP Printer Toner?

Follow these instructions to refill the toner when the toner level indicator indicates that it is low. 

  • Make sure the printer is turned on before opening the toner access door.
  • Remove the cap after shaking the toner pack for a few seconds.
  • Insert the toner pack until it snaps into place after opening the toner access door.
  • Check that the toner pack is completely placed into the port.
  • Turn the refill lock ring counterclockwise until it comes to a halt.
  • Squeeze the toner pack gently to dump it into the tank.
  • Return the lock ring lever to its original position by turning it clockwise.
  • Close the toner access door after removing the toner pack from the port. Then recycle the toner cartridge. 

How to Replace the Toner in Your HP Printer?

Steps you should take to replace HP Toner cartridge:

  • Remove the scanning assembly.
  • Remove the top cover.
  • Take out the toner cartridge.
  • Take the new toner cartridge out of the packaging.
  • Place the used toner cartridge in the recycle bag.
  • On the new toner cartridge, look for the orange clip.
  • Pull the orange clip upward to remove it.
  • Grasp both sides of the toner cartridge and gently move the toner cartridge back and forth to spread the toner.
  • Bend the tab on the toner cartridge’s left side until it comes free. Pull the tab until all of the sealing tape from the toner cartridge has been removed.
  • Return the toner cartridge box’s tab and tape for recycling.
  • Align the new toner cartridge with the printer’s tracks, then push the toner cartridge until it is securely inserted.
  • Replace the top cover.
  • Lower the scanning assembly. 

Before we begin the refill procedure, there are a few things you should be aware of:

  • Warning Message: The printer will notify you that a “used or counterfeit cartridge has been detected.”  We must click “OK” to dismiss the warning and allow the printer to continue running.
  • “Not Working” vs. “Clogging”: If the printer is printing but the output is blank, the cartridge is clogged. This is distinct from when the printer is not operational, which means it is not physically printing.  We’ll call it “not printing” and “clogged.”  Otherwise, it will be rather confusing to state, “The printer is not working properly.” 
  • Ink Level After a Refill: The printer will not reset the ink level, resulting in an exclamation mark on the ink level.  We’ll ignore the ink level and continue printing while keeping an eye on the printout.  We will add more ink if a color is missing or fading.

Frequently Asked Questions

What is the difference between HP Printer toner cartridges and  HP ink cartridges?

Toners differ from ink cartridges in that they contain color powder rather than liquid ink. These are the ones found in laser printers. 

Is it worthwhile to invest in authentic toner cartridges?

Genuine toners have the highest page yields. Except in exceptional situations, compatible and re-manufactured toners do not last as long as genuine toners and produce much fewer pages. Genuine toners are more durable and capable of maintaining print quality while printing more pages.

What exactly is an HP printer toner?

HP Printer toner, which is typically held in a single cartridge, is a powder-based print medium consisting of granulated polymers that provide more accuracy and control. The charged printing drum collects toner powder and transfers it to paper.

Can I use toner cartridges that aren’t made by HP?

HP recommends using authentic HP ink or toner cartridges. Non-HP or refilled cartridges cannot be guaranteed for quality or reliability by HP. 

Are low-cost toner cartridges any good?

Unfortunately, nothing could be further from the truth; printer manufacturers advocate purchasing original, costly toner cartridges, for which we only pay for a well-known brand. Toner cartridges are typically cartridges that are compatible with the brand of printer you are using.

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